Important Forms and Information:
Exhibitor Schedule
Exhibitor Move-In*
| Date |
Time |
| Saturday, October 11, 2025 |
1–5 p.m.* (by appointment only) |
| Sunday, October 12, 2025 |
8 a.m.–4 p.m. (all booths must be set by 4 p.m.) |
*Early move-in requests can be sent to vrmaexhibits@vrma.org for approval.
Show Hours
| Date |
Time |
| Sunday, October 12, 2025 |
5–7 p.m. (Welcome Reception) |
| Monday, October 13, 2025 |
8 a.m.–5 p.m. |
| Tuesday, October 14, 2025 |
8 a.m.–4 p.m. |
Breakfast, Lunch, and Coffee Breaks will be served in the Exhibit Hall. Exhibitors will gain access 1 hour prior to the exhibit hall opening.
Exhibitor Move-Out
| Date |
Time |
| Tuesday, October 14, 2025 |
4–9 p.m. |
*Schedule subject to change.
Exhibitor Housing:
Hotel booking details will be provided in your conference registration email only. Register and book your stay by September 15, 2025, to receive VRMA's discounted room. After the cut-off date, reservations are subject to availability. The official VRMA hotel and conference rates are located here.
Contact Us
Exhibitor Questions? Contact us -- vrmaexhibits@vrma.org.
Terms & Conditions
View the conference terms and conditions here.