Sponsor Resources

Venue Floor Plan

View Floor Plan

Note: The floor plan will be updated on a weekly basis, so please monitor closely for ongoing updates.

Schedule of Sponsor Events

Please see below for dedicated sponsor hours. For a full schedule of events, click here.  

Sponsor Details

Event Sponsor Benefits include:

• One (1) 6’ tabletop with two (2) chairs, one (1) 10amp power strip, one (1) wastebasket for two and a half days of the conference (May 11-13), located in Marineland Ballroom and Foyer.
• Your sponsor logo must be submitted by April 10, 2026, to be included on:
  • A meter board recognizing all event sponsors
  • The event website and email communications
  • A one-page document, distributed to attendees onsite
• One (1) registration to the meeting. 

Set-Up Note: We recommend 1 to 2 pop-up banners to put behind your table, marketing collateral, and a branded tablecloth for this event. Contact vrmaexhibits@vrma.org if you have any specific questions pertaining to your tabletop setup. Sponsors are free to bring additional extension cords and power strips in case more outlets are needed than what is included in the tabletop package.

Note: We will not have overnight security in the Ballroom and Foyer, so please do not leave any valuables in your booth.

Electrical

Please email Alex Noble at ANoble@five-starav.com with questions or assistance.

For additional information such as pricing, please click here.

Note: We will not have overnight security in the Salon, so please do not leave any valuables in your booth.

Sponsor Registration

Once you submit the VRMA Contract Application, you will receive a separate email containing your company's complimentary registration code. If you need this re-sent to you or if you need to purchase additional registrations, email vrmaexhibits@vrma.org. 

Shipping

Shipping to the Hotel (Before Event)

Make sure you fill out our Shipment Tracking Form with as much detail as you can provide regarding any items you may be shipping to the Convention Center.  We will use this information to notify staff onsite when your package arrives so they may locate your boxes and bring them to your tabletop. 

Please ship all material to the exact address listed below with a guest's name. Packages must arrive not earlier than: Friday, May 8th.  

Please address your shipments as follows:

Terranea Resort 
100 Terranea Way 
Rancho Palos Verdes, CA 90275 
VRMA Executive Summit 2026 
Tala Baltazar 
Contact Name:  
Table Number:

Inbound and outbound shipments are subject to the handling fees outlined below:

• $20 per box up to 50 lbs.
• $50 per box between 50 and 250 lbs.

 

Shipping From the Hotel (After Event)

 

Shipping Note: Sponsors are required to indicate on the Shipment Tracking Form whether they will be shipping boxes post-event from the hotel.

 

The Terranea Resort will charge handling fees for all items received at the hotel. A form of payment must be on file for your items to be released to your shipper at the end of the event.

 

Sponsors are responsible for correctly labeling packages with return address labels as well as contacting the carrier to schedule a pickup from the hotel. All event materials must be packed, labeled, and ready for pickup by 2 p.m.

Questions?

Feel free to contact vrmaexhibits@vrma.org with any questions.