Resources

Until VRMA Foundations

Foundations Floor Plan

Download here

Schedule of Events

Please see below for dedicated sponsor hours. For a full schedule of events, click here.

Sunday, February 22

Event	Time
Sponsor Set Up	3-5 p.m.
All sponsor tables must be set up by 5 p.m.

Monday, February 23

Event	Time
Breakfast + Registration	9-10 a.m.
Programming	10 a.m. - 1 p.m.
Lunch + Networking	1-2:30 p.m.
Programming	11 a.m. – 1 p.m.
Lunch + Networking	2:30-4:30 p.m.
Reception	4:30-5:30 p.m.

Tuesday, February 24

Event	Time
Breakfast + Registration	9-10 a.m.
Programming	10 a.m. - 12 p.m.
Lunch + Networking	12-1 p.m.
Facilitated Networking	1-2 p.m.
Programming	2-3:30 p.m.
Sponsor Tear Down	2-3 p.m.
All event materials must be packed, labeled, and ready for pickup by 3 p.m.

Sponsor Details

Event sponsor benefits include:

• One (1) 6’ tabletop with two (2) chairs, (1) 10amp power strip, and one (1) wastebasket for the two days of the conference (February 23 & 24), located in Juniper Ballroom 6.
• Your sponsor logo must be submitted by January 29, 2026, to be included on:
  • a meter board recognizing all event sponsors
  • the event website and email communications
  • a one-page document, distributed to attendees onsite
• One (1) registration to the meeting.

Set-Up Note: All tabletop materials must fit behind your 6' tabletop and may not exceed 6' tall. We recommend 1 to 2 pop-up banners to put behind your table, marketing collateral, and a branded tablecloth for this event. Feel free to contact vrmaexhibits@vrma.org with any questions about your tabletop setup.

Electrical:

Each tabletop will have 10-amp power strip located at each tabletop. Please email orders@vealco.com or call 1-800-844-8325 with questions or for assistance.

Note: We will not have overnight security in Juniper Ballroom 6 or the Juniper Fre-Function Space, so please do not leave any valuables in your booth.

Sponsor Registration

You should have already received a separate email containing your company's complimentary registration codes. If you need this re-sent to you or if you need to purchase additional registrations, email vrmaexhibits@vrma.org. If you will only be registering company personnel for your complimentary allotment, the complimentary code will apply to the present registration rates.

Shipping to the Hotel (Before Event):

Make sure you fill out our Shipment Tracking Form with as much detail as you can provide regarding any items you may be shipping to the hotel. We will use this information to notify staff on-site when your package arrives, so they may locate your boxes and charge you the appropriate handling fees.

Please ship all materials to the exact address listed below with the guest's name, with these shipping labels.

Paxkages must arrive no later than February 16, 2026. Items received after February 16 will be subject to additional handling fees. Information on fees can be found here.

Please address your shipments as follows:

Sandestin Resort

Attn: Veal Convention Services, Inc.

VRMA Foundations 2026: 2/22 - 2/24 (Table #)

9300 Emerald Coast Parkway West

Miramar Beach, FL 32550

Inbound and outbound shipments are subject to the handling fees outlined below:

• Items up to 20 lbs: $20 per package
• Items 21 to 50 lbs: $40 per package
• Items 51 to 100 lbs: $60 per package
• Items 100 plus lbs: $0.60 per pound

Fees should be paid directly to the hotel with a credit card.

 

Shipping From the Hotel (After Event):

The Hotel Effie is not responsible for any incoming or outgoing boxes and/or freight. Sponsors are responsible for correctly labeling packages with return address labels as well as contacting the carrier to schedule a pickup from the hotel. A form of payment must be on file for your items to be released to your shipper at the end of the event.

All event materials must be packed, labeled, and ready for pickup by 3:00 p.m.

 

Feel free to contact vrmaexhibits@vrma.org with any questions.