We are excited for your session at VRMA 25 Las Vegas, October 12-14, 2025! For any questions related to your session, contact VRMA Education Team at education@vrma.org.
- About the Conference
- Speaker Registration
- Conference Venue and Hotel
- Presentation Guidelines, Template, and Expectations
- Preparing For Your Onsite Experience
- Marketing Your Presentation
- FAQs
About VRMA 25 Las Vegas
Learn More
Speakers must register by September 5, 2025. Complete the 2025 registration form: Register Now.
Conference Venue and Hotel
Conference Venue
The Conference venue is the Caesars Forum Convention Center locatd at 3911 S Koval Ln in Las Vegas. Near the Strip, restaurants, and shopping, it's the perfect hub for learning, networking, and everything in between. View parking information and directions here.
Hotel Information
VRMA has secured a special room block at Harrah's Las Vegas, connected directly to Caesars Forum Convention Center by a convenient skybridge. Be steps away from all conference happenings by staying in the VRMA room block, but act quickly – the special, discounted room rates are available until September 15, or until the hotel room block sells out, whichever comes first.
Learn More and Book Now
Presentation Guidelines, Template, and Expectations
Presentation Template
Download and utilize the 2025 Las Vegas Powerpoint Template to ensure all presentations are unified under the conference theme.
Presentation Timeline & Due Dates
September 8 – September 19: Each session will have a prep call with members of the conference committee, scheduled by the VRMA Education Team. All speakers are required to attend this call and should come prepared with either a finalized PowerPoint or a detailed session outline that clearly lays out the content. These prep calls ensure that the session content aligns with the original session description and meets attendee expectations.
September 22: Draft PowerPoint presentations are due. Upload your draft to the VRMA Google Drive - Draft PPT Folder for committee review.
September 22 – September 26: Committee to review all PPTs and leave suggested improvements as comments on the file.
September 27 - October 1: Incorporate all edits and finalize slides.
October 1: Re-upload your final PowerPoint presentations to the VRMA Google Drive – Final PPT Folder If you aren’t able to upload, please email your file in .PPT/.PPTX format to education@vrma.org.
Additional Presentation Information
- To support more sustainable conference practices, we will not provide any hard copies of presentation materials. Your PowerPoint and any supplemental handouts will be available via the conference mobile app.
- Please submit any additional handouts or materials in .PDF format.
- Speakers are NOT allowed to use their own laptop during the breakout session.
Preparing For Your Onsite Experience
Audio/Visual (A/V) Provided and Room Set
All session rooms include various seating options to meet attendee comfort and engagement levels (i.e. roundtables, theater, classroom).
Each session room comes equipped with:
- Chair for each speaker (panel session format only)
- Stage with podium for the laptop
- Lavalier microphones for speaker(s)
- Laptop with your PowerPoint pre-loaded. You cannot use your own laptop for your breakout session
- Slide advancer
- Projector & screen
- A/V support
Marketing Your Presentation
Marketing Resources
Looking to market your presentation online? Connect with VRMA on any of the following social media networks:
Share it on video!
Submit a short video here, telling us why you are excited about your session at VRMA 25 Las Vegas. We will promote it on social media and more!
Don't know what to say?
We've made it easy for you! Check out the Speaker Marketing Kit for information on social media posts, web graphics, and so much more to help promote your session.
Your Questions Answered
Do I need to use the VRMA PowerPoint template?
If you plan on using slides, yes! To ensure a consistent brand experience and thoughtful content design, the PowerPoint template is required for all presentations that have slides. Slides are not required for all presentations but are recommended.
Can I use polling during my presentation?
Absolutely! Polling is a fantastic way to engage the audience. Speakers are responsible for managing and executing polling. The VRMA Education team recommends using Sli.do.
Can I change my title/learning outcomes/speaker info on the website?
Please email education@vrma.org with your desired changes. Note that changes to the website happen weekly and major session information changes will not be allowed after October 1.
Do I need to bring my PowerPoint to the session?
Yes! The VRMA Education Team pre-loads all PowerPoints onto the provided laptop but it is always a good idea to have a backup – especially if you make edits to your presentation after the October 1 deadline.
Can I bring my own laptop to run my PowerPoint?
No – VRMA will be recording sessions, so speakers must plan to use the VRMA provided laptops. The AV team and VRMA staff will work with you onsite to ensure your most up-to-date PowerPoint is on the provided laptop for you.
Will I be introducing myself and/or my session?
No. Each session will be assigned a session moderator to introduce the session and speaker(s). They can also help field Q&A as needed and ensure your session doesn’t run over time. You will receive further information about your session moderator in September.