VRMA Spring Forum

Opportunities at VRMA Spring Forum

The VRMA Spring Forum unites leading professionals from the vacation rental industry, fostering an interactive and engaging environment for education and networking. This year's conference will take place at the Ernest N. Morial Convention Center, offering an unparalleled opportunity for industry leaders to connect, learn, and collaborate.

The Spring Forum provides increased ways to network with peers from across the country and more opportunities to learn through INNOVATIVE EDUCATION FORMATS. Attendees enjoy TAILORED OPPORTUNITIES TO NETWORK and gain insight through various education sessions, as well as dedicated time with our exhibitors.

Download 2024 Exhibit Contract  View Floor Plan

Exhibit Options & Rates

Booth Pricing (8' x 10' Booth)
VRMA Member $2,995 (through 1/15/24) $3,095 (after 1/15/24)
VRMA Non-Member $4,795 (through 1/15/24) $4,975 (after 1/15/24)
Additional Booth $2,695 (through 1/15/24) $2,795 (after 1/15/24)

Each 8’ x 10’ Booth Package includes:

  • 8’ black back wall drape / 3’ high side rail drape
  • 6’ table
  • (2) chairs
  • Wastebasket
  • ID Sign
  • Complimentary Wi-fi
  • Exhibitor listing on VRMA conference marketing materials (website, printed materials, mobile app)
  • (1) Full conference registration badge

Note: The exhibit hall is not carpeted. Exhibitors are required to provide carpet/flooring for their booth space. Exhibitors can bring their own or purchase via the decorator. Aisle Carpet will be provided.


Sponsorship Opportunities

Promotional Sponsorship Opportunities

Opportunity Details Cost
Event Pocket Schedule A pocket-sized guide of the VRMA event schedule indicating key event features will be handed out to every attendee with their name badge. Attendees will utilize the pocket guide throughout the event. This exclusive sponsorship will feature your company logo prominently. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $3,000
Aisle Signs See your brand featured on the markers attendees will rely on to navigate the exhibit hall. SOLD
Carpet Decal "Footprints" Direct attendees to your booth with your company’s logo or message on floor decals in the exhibit hall. $4,000
Charging Station Help attendees recharge and stay connected! As the exclusive sponsor of the mobile device charging station, your company’s branding will be featured prominently in what is sure to be one of the busiest areas of the conference. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $7,500
Event Bag This exclusive, walking branding opportunity provides you with the highest visibility during VRMA events and beyond! A carefully selected tote imprinted with the sponsor and the VRMA logo will be distributed to attendees at onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. SOLD
Event Lanyard Worn throughout the conference by all attendees and exhibitors, your brand will be seen during education sessions, in the exhibit hall and at networking events. Co-branded with your company and the VRMA logo, the lanyards are distributed to attendees during onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. SOLD
Event Notepad Conference notepads are frequently used long after the event ends. Let attendees see your logo as they jot down their session notes when they receive this exclusively sponsored item in their conference bag! Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $5,000
Event Water Bottle Help quench the thirst of all attendees by becoming the exclusive water bottle sponsor. Re-usable water bottles will be given to attendees upon check-in and will encourage sustainable practices. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. SOLD
Hotel Guest Room Drop Reach every hotel guest registered for the event by purchasing a room drop of marketing materials to be delivered under the door of each attendee guest room. Note: Sponsor must provide the item. $3,000 (2 available)
Hotel Room Key Put your brand in the hands of all of the attendees staying at the host hotel! Brand the hotel room keys as a constant reminder of your company and booth location. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. Note: Key card design must be provided by sponsor. $9,000
Attendee Internet/Wi-Fi As the Internet/Wi-Fi sponsor, attendees will see your company’s branding and enter your customized conference Wi-Fi access code whenever they join the network. Notifications regarding Internet access sent before or during the event will include your company information. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. Note: Customization is subject to hotel capabilities. $8,500
Mobile Application Your company can be at the fingertips of all attendees by sponsoring the conference app. Sponsorship includes a branded ad in the app, as well as an enhanced sponsor listing in the app tradeshow directory. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $3,500
General Session Sponsorship Opportunity to play a 90-second video before the session and introduce the speaker. $7,500

 

Education and Networking Sponsorship Opportunities

Opportunity Details Pricing
Networking Breakfast Help attendees fuel up for a productive day! Sponsorship includes company signage at breakfast stations. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $5,000 (2 available)
Coffee Break Help attendees wake up by sponsoring a coffee break in the morning or afternoon on the day of your choice. As a coffee break sponsor, you’ll receive great brand exposure through napkins with your company logo. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $4,000 (4 available)
Networking Lunch The attendee lunch sponsor receives an exclusive promotional and branding opportunity at the event. Your promotional material will be distributed throughout the room – a rare opportunity to display your material outside of your booth. This sponsorship also comes with the opportunity for your company to meet and greet attendees entering the lunch. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. $6,000 (2 available)
Sponsored App Push Notification Send a short message via the conference mobile app! This sponsorship puts information about your company directly in the hands of all conference attendees. $500 (5 available)
Photo Lounge The Photo Lounge is a professional portrait-taking experience where conference attendees can sit for an expertly photographed headshot—free of charge! The experience generates goodwill and time for one-on-one interaction between the sponsor and the attendees. As the exclusive sponsor, your company logo will be featured on lounge signage, as well as on the online gallery available after the event. Your company will also be mentioned in the follow-up email to attendees that provides the links to the gallery. $7,000
Welcome Reception Sponsor our conference kickoff in the exhibit hall! As the official reception sponsor, your company will be featured on signage and napkins, and one of the reception bars will be prominently placed near your booth to increase traffic. $10,000
Custom Evening Event Call for details Call for pricing
Education Hub Sponsor Session The Education Hub is a session area in the exhibit hall that features fast-paced, short talks featuring a new idea, hot topic, or trending issue. Those who engage in the Education Hub can expect an intimate environment with a speaker—condensed into 20-minute educational discussions. $3,000 (8 available)
Breakfast and Learn Session This sponsored 45-minute thought leadership opportunity takes place during breakfast. VRMA provides food & beverage and services. Please note: the typical AV setup is a screen or projector, computer, slide advancer, and two microphones. Any additional AV equipment should be requested and will be at the sponsor's expense. $3,500 (6 available)
Partner Sponsored Sessions Sponsor a Lunch & Learn session to maximize your conference exposure during attendees' lunch breaks! Attendees can grab their lunches and attend your session for a casual and informative learning opportunity. $3,500 (3 available)
Grab-N-Go Swag Your branded selected swag item will be on display in the registration area. Sponsor responsible for providing swag items and getting approval from VRMA. $1,000 (5 available)

Advertising Opportunities

Opportunity Details Pricing
General Session Walk-In Slides Your branded PowerPoint message will be shown to all conference attendees during the general sessions. $2,500 (5 available)
Pre-Conference Email Blast Reach registered attendees directly via our dedicated email blast service, up to twenty (20) days before the event. $3,500 (2 available)
Post-Conference Email Blast Reach registered attendees directly via our dedicated email blast services, up to twenty (20) days after the event. $3,500 (2 available)
Digital Flyer in Mobile App Place your message in the hands of all attendees with a digital "bag" insert. Your promotional flyer or PDF will be included in the conference mobile app, which is promoted to all attendees. $1,000 (3 available)
Custom Signage (Clings, Banners, etc.) Call for details Call for pricing
Cohort Sponsorship Call for details $5,000 (3 available)
Ask the Expert Exclusive Sponsorship Call for details SOLD
Wayfinding Sponsorship Provide branded t-shirts for staff volunteers who will be positioned at key wayfinding points to help attendees get where they want to be. The wayfinding individuals will also hold a sign co-branded with your logo and VRMA’s for maximum brand visibility. $6,000

Contact Us

Interested in one of our opportunities at VRMA Spring Forum or would like to explore a custom package? Get in touch today!


Kevin McDonnell
National Sales Manager
kmcdonnell@vrma.org
+1 (202) 367-1259