VRMA Exhibitor Resources


2020 European Conference:

After much review, dialogue with key stakeholders, and considerable evaluation of the evolving situation, we have decided to postpone the conference in the best interest of all involved.

While this international public health situation is out of our control, we recognize the disappointment that comes with having to postpone something that many have worked hard to plan and prepare for. Thank you to our community of speakers, sponsors, and attendees for your understanding and support.


2020 Spring Forum:

In light of the latest COVID-19 developments, VRMA made the difficult but necessary decision to cancel the 2020 VRMA Spring Forum to be held in Chicago, pivoting to an all-virtual spring event in its place.

As always, we greatly appreciate your continued support and partnership. We look forward to the possibilities that going virtual will offer to help you get your message out to VRMA members and property managers.


2020 International Conference:

We have been closely monitoring the continued impact of COVID-19 and, in particular, the situation in Florida.

After much review, dialogue with key stakeholders, conversations with our Disney partners, and considerable evaluation of the situation and potential options, we have decided to make the unfortunate decision to cancel the 2020 International Conference. Read the full statement.

Important Forms and Information

Exhibitor Service Manual

View the manual here. VRMA will be working with Alliance Exposition as the General Services Contractor for the 2020 VRMA Spring Forum.

* Please note that exhibit hall at Spring Forum is carpeted.

Exhibitor Marketing Kit

The Exhibitor Marketing Kit is a tool to help you promote your company and the benefits of attending the 2020 Spring Forum. As you prepare to join us in Chicago, we invite you to use our marketing materials to encourage your customers and prospects to attend the conference so you can get some one on one time with them.

Exhibitor Housing

Hotel reservation cutoff for the Hilton Chicago to receive the official reduced conference rate is Monday, April 6. To book your hotel reservation, click here.

Hotel Solicitations Alert!

Please do not make any reservations or agreements with any unknown housing, travel or outside Vendor Company. Hotel reservations for the 2020 VRMA Spring Forum should be made directly with the hotel via the online reservation link or by calling the reservations number for the Hilton Chicago at 877-214-6725. Should you have any questions, please let us know at vrmaexhibits@vrma.org

Please note: Travel Time, Convention Travel, Convention Housing Services and Business Travel Bureau are NOT VRMA-approved suppliers!

Exhibitor Registration

Register now! 

Note: Registration Allotments and instructions were emailed to the primary contact from your company. If you wish to register additional personnel outside of your complimentary allotment, you can do so in the registration portal. Additional allotment pricing and deadlines can be found here. If you need your registration code resent to your primary contact, reach out to Jenn Welby at vrmaexhibits@vrma.org.

Exhibitor Schedule

Move-In

Sunday, April 26...........3:00 PM – 8:00 PM

Monday, April 27..........7:30 AM – 9:30 AM

Show Hours

Monday, April 27..........10:00 AM – 7:30 PM

Tuesday, April 28..........7:30 AM – 5:00 PM

Move-Out

Tuesday, April 28..........5:00 PM – 10:00 PM

Upcoming Deadlines

Due Immediately

  • Outstanding balances for Spring Forum booth payments and sponsorships are due immediately. Please contact vrmaexhibits@vrma.org for an updated invoice. 

Week of February 10

  • Exhibitor registration link and codes will be sent to the primary trade show contact

Thursday, March 19

  • Early bird registration pricing deadline

Friday, March 20

Friday, April 10

  • Deadline to receive discounted pricing on lead retrieval

Week of April 13

  • Pre-show attendee mailing list

Week of May 11

  • Post-show attendee mailing list

For questions about your exhibit space logistics and/or payment, contact Jenn Welby, VRMA Exhibits Coordinator, at vrmaexhibits@vrma.org or 312-673-4938.

 

Important Forms and Information:

 

Exhibitor Schedule

Move-In

Saturday, October 12
2:00 pm – 5:00 pm | Early Exhibitor Move-in (by appointment only)
Sunday, October 13
8:00 am – 4:00 pm | Exhibitor Move-In

Show Hours

Sunday, October 13
4:30 pm – 5:30 pm | New Member & First Time Attendee Reception
5:30 pm – 7:30 pm | Welcome Reception
Monday, October 14
7:45 am – 4:30 pm | Hall Open
7:45 am – 8:30 am | Breakfast
10:15 am – 11:15 am | Education Hub Sessions / Dedicated Hours
12:15 pm – 1:15 pm | Lunch (Exhibit Hall closed)  -- Lunch served in Ballroom
2:30 pm – 3:30 pm | Education Hub Sessions / Dedicated Hours
Tuesday, October 15
7:45 am – 3:15 pm | Hall Open
7:45 am – 8:30 am | Breakfast
10:00 am – 11:00 am | Education Hub Sessions / Dedicated Hours
12:00 pm – 1:00 pm | Lunch (Exhibit Hall closed)  -- Lunch served in Ballroom
2:15 pm – 3:15 pm | Education Hub Sessions / Dedicated Hours

Move-Out

Tuesday, October 15
3:15 pm – 9:00 pm | Exhibitor Move-Out

 

Exhibitor Services Kit

Alliance Expositions is the official general service contractor for the VRMA International Conference. The service kit includes shipping information, ordering information for booth furniture, carpeting, electrical, internet, lead retrieval and additional services.

Access the service kit here.

Login details: The primary contact for your booth should have received an email from ExhibitorAssistance@alliance-exposition.com inviting you to log in with your username (your email address) and a temporary password. Please add ExhibitorAssistance@alliance-exposition.com to your “safe senders” list, to prevent this email from being misdirected to spam. If you do not receive the email, please check your spam folder. If you have not found the email, please contact Exhibitor Services at 888.528.2011 or ExhibitorAssistance@alliance-exposition.com.

 

Exhibitor Housing:

The hotel reservation cutoff for the Hyatt Regency New Orleans to receive the official reduced conference rate is Friday, September 20. To book your hotel reservation, click here.

 

Hotel Solicitations Alert!

Please do not make any reservations or agreements with any unknown housing, travel or outside Vendor Company. Hotel reservations for the 2019 VRMA International Conference should be made directly through the online reservation link.  Should you have any questions, please let us know at vrmaexhibits@vrma.org

Please note: Travel Time, Convention Travel, Convention Housing Services and Business Travel Bureau are NOT VRMA-approved suppliers!

 

Exhibitor Registration: Register Now!

You should have received your code to register your booth personnel in a separate communication to your primary contact. If you need the promo code again, please contact Jenn Welby at vrmaexhibits@vrma.org. If you need to purchase additional badges outside of your complimentary allotment, you can please click here for registration options and fees.

For questions about your exhibit space logistics and/or payment, contact Jenn Welby, VRMA Exhibits Coordinator at vrmaexhibits@vrma.org or 312-673-4938.



* Please be aware of solicitations from third parties that are not legitimate and not affiliated with VRMA.  If you receive any communication that seems questionable, please reach out to vrmaexhibits@vrma.org.