VRMA Exhibitor Resources


VRMA European 2019 Logo_ Full Color.jpg

Thank you for supporting the 2019 VRMA European Conference! Below are resources designed to help you make the most of your sponsor experience.

LEARN MORE

Floor Plan

Sponsor Marketing Kit

The Sponsor Marketing Kit is a tool to help you promote your company and the benefits of attending the 2019 European Conference. As you prepare to join us in Prague, we invite you to use our marketing materials to encourage your customers and prospects to attend the conference so you can get some one on one time with them.


Exhibitor Housing

VRMA offers a discounted room rate at the Grandior Hotel of €90/night, including Internet in the guestroom, breakfast, and taxes. To activate the special VRMA rate, enter code 268202 in the "Enter voucher/promo code here" box.

These rates cannot be guaranteed after 15 February, so book your room today!


Shipping Instructions

For all deliveries, please ship direct to the hotel and have your packages delivered no earlier than one week prior to the conference.  Please address your boxes with the below information:  

Hana Adámková
Conference Centre Grandior Hotel
Hold for: Company Name + Table #
VRMA  conference 17.-19.3.2019
Na Florenci 29
110 00 Prague 1
Czech Republic 

You are responsible for delivering your boxes to your table top. All boxes received by the hotel with the above information will be moved to Ballroom ABCD for you to pick-up to set-up your table top.  This service is free of charge.

For return shipping, please arrange for your own return shipping, including labels and scheduling a pick-up.   Once your boxes are labeled and ready for shipment, they will need to be brought to the hotel reception, with all documentation.


Exhibitor Communications


Exhibitor Registration
 
– Register Now

Note: Registration Allotments and instructions were emailed to the primary contact from your company. If you wish to register additional personnel outside of your complimentary allotment, you can do so in the registration portal. Additional allotment pricing and deadlines can be found below.  If you need your registration code resent to your primary contact, reach out to Jenn Welby at vrmaexhibits@vrma.org.


Registration Rates

Regular Rate 
(through March 16)

Onsite Rate 
(after March 17)

Rental Manager Member

€315

€350

Member Vendor Non-Sponsor

€900

€900

Member Vendor – Additional Registration

€315

€350

Rental Manager Non-Member 

€410

€450

Non-Member Vendor Non-Sponsor

€1,335

€1,335

Non-Member Vendor – Additional Registration

€410

€450

Guest

€90

Exhibitor Schedule

Sunday, 17 March

12:00 - 17:00 – Set-up
18:00 - 20:00 – Welcome Reception

Monday, 18 March

10:15 - 11:00 – Break in sponsor area
16:15 -15:00 – Break in sponsor area

Tuesday, 19 March

10:00 - 11:45 – Break in sponsor area
15:15 - 16:00 – Break in sponsor area
16:00 - 19:00 – Tear-down


VRMA Spring Forum 2019 Logo_Full Color.png

Thank you for supporting the 2019 VRMA Spring Forum! Below are resources designed to help you make the most of your exhibit experience.

LEARN MORE

Important Forms and Information


Exhibitor Service Manual -
View Here

VRMA will be working with Alliance Exposition as the General Services Contractor for the 2019 VRMA Spring Forum.

*Please note that VRMA will carpet the exhibit hall in Charlotte, so carpet is not required for your booth.  


Exhibitor Marketing Kit

The Exhibitor Marketing Kit is a tool to help you promote your company and the benefits of attending the 2019 Spring Forum. As you prepare to join us in Charlotte, we invite you to use our marketing materials to encourage your customers and prospects to attend the conference so you can get some one on one time with them.


Exhibitor Housing

Hotel reservation cutoff for the Westin Charlotte to receive the official reduced conference rate is Wednesday, March 13. To book your hotel reservation, click here.

Hotel Solicitations Alert!

Please do not make any reservations or agreements with any unknown housing, travel or outside Vendor Company. Hotel reservations for the 2019 VRMA Spring Forum should be made directly with the hotel via the online reservation link or by calling the reservations number for The Westin Charlotte at 704-375-2600. Should you have any questions, please let us know at vrmaexhibits@vrma.org

Please note: Travel Time, Convention Travel, Convention Housing Services and Business Travel Bureau are NOT VRMA-approved suppliers!


Exhibitor Registration -
Register Now!

You should have received your code to register your booth personnel in a separate communication to your primary contact. If you need the promo code again, please contact Jenn Welby at vrmaexhibits@vrma.org. If you need to purchase additional badges outside of your complimentary allotment, you can please click here for registration options and fees.

 

Until 2/15

After 2/15

Supplier Member
(Additional Exhibiting Registrants)

$450

$550

Supplier Non-Member
(Additional Exhibiting Registrants)

$450

$550


Important Dates and Deadlines

Wednesday, March 13

Hotel reservation cutoff for the Westin Charlotte to receive the official reduced conference rate. To book your hotel reservation, click here.

Friday, March 15

Alliance advance order discount deadline.  To login to your Exhibitor Service Manual, click here.

Friday, March 15

Submit your company description by March 15 for inclusion in the VRMA Mobile App. If you need to make any edits after you submit, please email Jenn Welby at vrmaexhibits@vrma.org

Company Descriptions Link:  https://www.surveymonkey.com/r/3XP7BHG

Friday, March 22

Deadline to order Lead Retrieval.  To order, click here.


Exhibitor Communications


Exhibitor Schedule

Exhibitor Move-In

April 14, 2019

12:00pm – 5:00pm

Exhibitor Move-In

April 15, 2019

7:30am – 9:30am

 

 

 

Show Hours

April 15, 2019

10:00am – 7:30pm

Show Hours

April 16, 2019

7:30am – 3:00pm

 

 

 

Exhibitor Move-Out

April 16, 2019

3:00pm- 7:00pm


For questions about your exhibit space logistics and/or payment, contact Jenn Welby, VRMA Exhibits Coordinator at vrmaexhibits@vrma.org or 312-673-4938.

Floor Plan


Sponsor Marketing Kit

The Sponsor Marketing Kit is a tool to help you promote your company and the benefits of attending the 2019 European Conference. As you prepare to join us in Prague, we invite you to use our marketing materials to encourage your customers and prospects to attend the conference so you can get some one on one time with them.


Exhibitor Housing

VRMA offers a discounted room rate at the Grandior Hotel of €90/night, including Internet in the guestroom, breakfast, and taxes. To activate the special VRMA rate, enter code 268202 in the "Enter voucher/promo code here" box.

These rates cannot be guaranteed after 15 February, so book your room today!


Shipping Instructions

For all deliveries, please ship direct to the hotel and have your packages delivered no earlier than one week prior to the conference.  Please address your boxes with the below information:  

Hana Adámková
Conference Centre Grandior Hotel
Hold for: Company Name + Table #
VRMA  conference 17.-19.3.2019
Na Florenci 29
110 00 Prague 1
Czech Republic 

You are responsible for delivering your boxes to your table top. All boxes received by the hotel with the above information will be moved to Ballroom ABCD for you to pick-up to set-up your table top.  This service is free of charge.

For return shipping, please arrange for your own return shipping, including labels and scheduling a pick-up.   Once your boxes are labeled and ready for shipment, they will need to be brought to the hotel reception, with all documentation.


Exhibitor Communications

Newsletter #1

Newsletter #2


Exhibitor Registration
 
– Register Now

Note: Registration Allotments and instructions were emailed to the primary contact from your company. If you wish to register additional personnel outside of your complimentary allotment, you can do so in the registration portal. Additional allotment pricing and deadlines can be found below.  If you need your registration code resent to your primary contact, reach out to Jenn Welby at vrmaexhibits@vrma.org.


Registration Rates

Regular Rate 
(through March 16)

Onsite Rate 
(after March 17)

Rental Manager Member

€315

€350

Member Vendor Non-Sponsor

€900

€900

Member Vendor – Additional Registration

€315

€350

Rental Manager Non-Member 

€410

€450

Non-Member Vendor Non-Sponsor

€1,335

€1,335

Non-Member Vendor – Additional Registration

€410

€450

Guest

€90

Exhibitor Schedule

Sunday, 17 March

12:00 - 17:00 – Set-up
18:00 - 20:00 – Welcome Reception

Monday, 18 March

10:15 - 11:00 – Break in sponsor area
16:15 -15:00 – Break in sponsor area

Tuesday, 19 March

10:00 - 11:45 – Break in sponsor area
15:15 - 16:00 – Break in sponsor area
16:00 - 19:00 – Tear-down



VRMA International 2019 Logo_Full Color.png

COMING SOON!