VRMA Sponsorship

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Spring Forum

April 15-16, 2019
Charlotte Convention Center | Charlotte, North Carolina

Replacing our Eastern and Western Conferences, the VRMA Spring Forum brings together leading minds across the vacation rental industry for an interactive, engaging education and networking experience. The Spring Forum provides increased ways to network with peers from across the country and more opportunities to learn through innovative education formats. Attendees enjoy tailored opportunities to network and gain insight through various education sessions, as well as dedicated time with our exhibitors.

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Exhibit Options & Rates 

Booth Pricing: 8’ x 10’ Booth

VRMA Member  $2,200 (through 2/15/19) $2,300 (after 2/15/19)
VRMA Non-Member  $3,000 (through 2/15/19) $3,100 (after 2/15/19)
Additional Booth $1,900 (through 2/15/19) $2,000 (after 2/15/19)

                                      

Each 8’x10’ Booth Package includes:

  • 8’ black back wall drape / 3’ high side rail drape
  • 6’ table
  • (2) chairs
  • Wastebasket
  • ID Sign
  • Complimentary wi-fi
  • Exhibitor listing on VRMA conference marketing materials (website, printed materials, mobile app)
  • (1) Full conference registration badge


New Exhibitor Table
 | $1250 **

VRMA is offering a New Exhibitor Pavilion at Spring Forum. This specialty area will be inclusive of companies that are new to VRMA!

Each New Exhibitor Table includes:

  • High Top Table
  • (2) high top stools
  • (1) full conference registration badge
    The New Exhibitor Pavilion will be carpeted. All additional items will be at the responsibility of the exhibiting company (i.e. electrical, signage, etc.)

** This opportunity is only available to companies who have not exhibited with VRMA in the past.

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Download 2019 Exhibit Contract View 2019 Floor Plan


Sponsorship Opportunities 

Promotional Sponsorship Opportunities

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Event Pocket Schedule (SOLD OUT) | $2,000

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A pocket-sized guide of the VRMA event schedule indicating key event features will be handed out to every attendee with their name badge. Attendees will utilize the pocket guide throughout the event. This exclusive sponsorship will feature your company logo prominently. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Aisle Signs (SOLD OUT) | $5,000

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See your brand featured on the markers attendees will rely on to navigate the exhibit hall.

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Carpet Decal “Footprints” | $3,000

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Direct attendees to your booth with your company’s logo or message on floor decals in the exhibit hall.

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Charging Station | $5,000

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Help attendees recharge and stay connected! As the exclusive sponsor of the mobile device charging station, your company’s branding will be featured prominently in what is sure to be one of the busiest areas of the conference. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Event Bag (SOLD OUT) | $7,000

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This exclusive, walking branding opportunity provides you with the highest visibility during VRMA events and beyond! A carefully selected tote imprinted with the sponsor and the VRMA logo will be distributed to attendees at onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Event Lanyard (SOLD OUT) | $3,500

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Worn throughout the conference by all attendees and exhibitors, your brand will be seen during education sessions, in the exhibit hall and at networking events. Co-branded with your company and the VRMA logo, the lanyards are distributed to attendees during onsite registration. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Event Notepad | $5,000

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Conference notepads are frequently used long after the event ends. Let attendees see your logo as they jot down their session notes when they receive this exclusively sponsored item in their conference bag! Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Event Pen | $3,000

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Make your mark at the event! Pens will feature logo and the VRMA logo, and will be inserted in each attendee registration bag. This promotional item will be used during and long after the event concludes, providing maximum marketing impact. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Event Water Bottle | $5,000

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Help quench the thirst of all attendees by becoming the exclusive water bottle sponsor. Re-usable water bottles will be given to attendees upon check-in and will encourage sustainable practices. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Hotel Guest Room Drop | $2,500 (limit 1 per day)

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Reach every hotel guest registered for the event by purchasing a room drop of marketing materials to be delivered under the door of each attendee guest room. Note: Sponsor must provide the item.

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Hotel Room Key (SOLD OUT) | $7,000

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Put your brand in the hands of all of the attendees staying at the host hotel! Brand the hotel room keys as a constant reminder of your company and booth location. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. Note: Key card design must be provided by sponsor.

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Attendee Internet/Wi-Fi | $8,500

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As the Internet/Wi-Fi sponsor, attendees will see your company’s branding and enter your customized conference Wi-Fi access code whenever they join the network. Notifications regarding Internet access sent before or during the event will include your company information. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website. Note: Customization is subject to hotel capabilities.

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Mobile Application (SOLD OUT) | $1,500

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Your company can be at the fingertips of all attendees by sponsoring the conference app. Sponsorship includes a branded ad in the app, as well as an enhanced sponsor listing in the app tradeshow directory. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.


Networking Sponsorship Opportunities 

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Networking Breakfast | $4,500 

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Help attendees fuel up for a productive day! Sponsorship includes company signage at breakfast stations. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Coffee Break | $3,500 

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Help attendees wake up by sponsoring a coffee break in the morning or afternoon on the day of your choice. As a coffee break sponsor, you’ll receive great brand exposure through napkins with your company logo. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Networking Lunch | $5,500

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The attendee lunch sponsor receives an exclusive promotional and branding opportunity at the event. Your promotional material will be distributed throughout the room – a rare opportunity to display your material outside of your booth. This sponsorship also comes with the opportunity for your company to meet and greet attendees entering the lunch. Recognition will also include event signage with sponsor logo, as well as inclusion of your logo in the conference guide and on the event website.

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Sponsored App Push Notification | $300 (3 available)

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Send a short message via the conference mobile app! This sponsorship puts information about your company directly in the hands of all conference attendees.

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Photo Lounge | $7,000

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The Photo Lounge is a professional portrait-taking experience where conference attendees can sit for an expertly photographed headshot—free of charge! The experience generates goodwill and time for one-on-one interaction between the sponsor and the attendees. As the exclusive sponsor, your company logo will be featured on lounge signage, as well as on the online gallery available after the event. Your company will also be mentioned in the follow-up email to attendees that provides the links to the gallery.

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Welcome Reception | $7,500

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Sponsor our conference kickoff in the exhibit hall! As the official reception sponsor, your company will be featured on signage and napkins, and one of the reception bars will be prominently placed near your booth to increase traffic.


Advertising Opportunities

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Conference Program Advertisement

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Outside Back Cover | $1,350 

Inside Front Cover | $1,200 

Inside Back Cover | $1,100

Full Page | $1,000

Half Page | $550 

The conference program is the go-to printed resource for conference attendees and features important conference activities, including the schedule of events, exhibits floor plan, speaker information, and more.

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Pre-Conference Email Blast (two available) (SOLD OUT) | $1,500

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Reach registered attendees directly via our dedicated email blast service, up to twenty (20) days before the event.

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Post-Conference Email Blast (two available) (SOLD OUT) | $1,500

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Reach registered attendees directly via our dedicated email blast services, up to twenty (20) days after the event.

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Event Bag Insert (2 remaining) | $500

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Place your message in the hands of all attendees with a bag insert. Your promotional flyer, brochure or item will be included in bags, which are given to all attendees as they check in.


With any questions regarding VRMA exhibits, sponsorship, or advertising, please contact:

qsxgsmwz.png Kevin McDonnell
National Sales Manager
kmcdonnell@vrma.org
202-367-1259